Invoicing built for clinics
Services, packages, products and treatment-plan sessions on one invoice, 14% VAT ready, with discounts posted to their own account if you want them tracked.
Finance
Every invoice is a journal entry. Every report is live.
Xtudio does not export to an accounting package; it is one. Sales, deposits, refunds, purchases and payroll post to a real general ledger the moment they happen.
yourclinic.x-tudio.com/profit-loss
Strongest features
Deposits and allocations
Deposits are real payments held on the patient's balance and allocated to invoices automatically. Balances can be transferred between patients with a full audit trail.
Double-entry ledger
A hierarchical chart of accounts, journals per cash desk and bank, fiscal periods and posted entries that balance to zero, always.
Cost centers
Tag lines to administration, clinic operations or the store and read an analytic balance per department.
Financial statements
Trial balance, balance sheet, profit and loss, cash flow, general ledger and partner ledger, with period comparison and Excel or PDF export.
Cash management
Cash desks, bank and payment-provider journals with live balances: InstaPay and Fawry in Egypt, KNET and MyFatoorah in Kuwait, mada and STC Pay in Saudi Arabia. Transfers between them and a receipt for every movement.
On screen
Screens are from a demo clinic on the live product.
yourclinic.x-tudio.com/cash-flow
yourclinic.x-tudio.com/chart-of-accounts
yourclinic.x-tudio.com/cash-management
Connected to the rest of the clinic
Questions clinics ask
Do we still need an external accounting program?
Most clinics do not. The ledger, statements and exports cover day-to-day accounting; your accountant can export the trial balance and general ledger to Excel at any time.
Which currencies are supported?
Each clinic runs in its own currency with correct minor units, for example EGP or KWD, and reports and exports follow it.
Can a period be closed?
Yes. Fiscal periods can be locked so nothing posts into a closed month, and reversals carry the original entry's date and period.
See Billing & Accounting running on your clinic
Tell us about your practice and we will prepare a walkthrough of this module with your services, rooms and staff.